MayfairExpoMayfairExpo
TREN

OUR SERVICES

A single point of contact at the core,
a clearly drawn scope around it

We operate across six headings: we deliver two directly and coordinate the rest with our accredited solution partners. Every card states who delivers what.

OFFICIAL STATUS

Authorized Türkiye Sales Office for Mandated Fairs

Not a broker; we operate as the organizer's direct Türkiye sales arm. Space allocation, official tariffs and quotas run inside the organizer's own system, and your contract carries the same assurance as the international headquarters. For stand, visa and state incentive headings we engage our expert solution partners and coordinate the process ourselves.

Official Tariff Guarantee

Direct official tariff contracts with zero broker markups or unexpected fees.

Prime Quota Access

Guaranteed national allocations providing priority selection in high-footfall halls.

Dual Accountability

Committed sqm delivery to organizers and rigorous SLA guarantees to corporate exhibitors.

01 · PRACTICE

International Fair Organization & Official Representation

Space allocation and participation management with the organizer

Delivered by: MayfairExpo · Run under the organizer's own system

Under the Türkiye sales mandate we hold from international exhibition organizers, we run space allocation, official tariffs and quotas directly inside the organizer's own system. From target market analysis to contracting, from show-floor agenda to the participation report, the point of contact remains with us.

  • Target market and exhibition suitability analysis
  • Space allocation & organizer negotiations
  • Official tariff and quota management
  • B2B matchmaking and appointment diplomacy

02 · PRACTICE

Stand Design & Fabrication (Our Solution Partners)

Coordination through our accredited architecture partners

Delivered by: our solution partners · Coordinated by MayfairExpo

Stand architecture and fabrication sit outside our field of expertise. Our accredited architecture partners deliver concept design, 3D rendering, static approvals, fabrication and installation. We align the brand objective, venue regulations and the approval calendar with the fair date.

  • Architecture partner selection and brief management
  • Destination venue code and static compliance tracking
  • Binding fabrication and installation to the fair date
  • Approval rounds and on-site delivery inspection

03 · PRACTICE

Visa Process Coordination (Our Solution Partners)

Timeline discipline with our consular-accredited visa partners

Delivered by: our visa solution partners · Coordinated by MayfairExpo

Visa applications and consular appointments sit outside our field of expertise; this process is delivered by our consular-accredited visa solution partners. We set the countdown against the fair date and coordinate the organizer invitation, the delegate list and file consistency.

  • Country-specific timeline planning with our visa partners
  • Securing the organizer's official invitation letter
  • Clarifying the delegate list and role assignments
  • Application file consistency review

04 · PRACTICE

State Incentive Process Coordination (Expert Advisory Line)

Dossier coordination through our expert regulatory advisory line

Delivered by: our expert advisory line · Coordinated by MayfairExpo

State incentive applications, expenditure document review and payout tracking are delivered by our regulatory-expert solution partners. We build the fair and expenditure calendar around that dossier, supply the organizer-side documents on time and track the process from a single panel.

  • Eligibility pre-check through the expert advisory line
  • Aligning organizer documents with the dossier calendar
  • Coordinating the expenditure calendar and document flow
  • Process reporting and exhibitor briefing

05 · PRACTICE

Corporate Marketing & Fair Communications

Participation communications before, during and after the show

Delivered by: MayfairExpo

We turn your fair participation into an integrated communications programme. Target buyer outreach before the show, visibility and press relations during it, and the disciplined 72-hour quotation flow afterwards are all coordinated by us.

  • Pre-fair target buyer communications
  • Multilingual catalogue and presentation coordination
  • Show-day social media and press relations
  • CRM-integrated meeting follow-up system

06 · PRACTICE

International Web Infrastructure & Visibility (maycreative.co Alliance)

Export-focused web infrastructure with our solution partner maycreative.co

Delivered by: maycreative.co · Coordinated by MayfairExpo

Multilingual (English/German/Arabic) web infrastructures addressing your overseas buyers, pre- and post-fair lead capture pages and international search visibility work are delivered by our solution partner maycreative.co. We coordinate the content, language and visibility strategy behind your export target.

  • Multilingual architecture: English, German and Arabic platforms
  • Strategic technology and design alliance with maycreative.co
  • Pre- and post-fair lead capture pages
  • International SEO and performance review

EXECUTION ROADMAP

Five Phases, Synchronized Week-by-Week Execution

Every exhibition project adheres to the same engineering rigor. Exact weekly milestones are contracted upfront in your project roadmap.

PHASE 01Week 0-2

Discovery & Market Intelligence

Target market matrix, fair fit scoring, competitor benchmark, and budget modeling delivered as a three-fair shortlist.

PHASE 02Week 2-6

Mandate Contracting & Incentive Coordination

Organizer negotiations and space allocation stay with us; the regulatory framing of the state incentive dossier runs through our expert advisory line.

PHASE 03Week 6-16

Design & Production Coordination

Concept, 3D approval rounds, static calculations and fabrication run with our architecture partners; freight and customs planning sits with our logistics partner. Approval calendar and venue compliance remain under our supervision.

PHASE 04Show Week

On-Site Coordination

The meeting agenda, interpreter coordination and daily lead reporting are our on-site responsibility; build and technical matters run with the relevant partner's site team.

PHASE 05Fair + 30 Days

72-Hour Conversion & Reporting

Rapid quotation protocol, CRM data push, tracking of the state incentive closure dossier with our partner, and the final participation report.

15
Years Field Capability
6
Practice Headings
24s
Turnaround SLA
1
Single Contact

ENGAGEMENT TIERS

From Single Shows to International Mandate Partnerships

Single Event Mandate

First-time international exhibitors

  • Participation coordination for a single show
  • State incentive and visa coordination included (operations with our expert partners)
  • Standard reporting kit
  • Transparent project pricing
Schedule Scoping Call
MOST POPULAR

Annual Multi-Show Portfolio

Exporters running 3 to 6 fairs annually

  • Annual exhibition roadmapping
  • Binding partner workstreams to the annual calendar
  • Priority space allocation and quota negotiations
  • Quarterly market debriefs
  • Dedicated permanent account team
Schedule Scoping Call

International Market Partnership

Conglomerates targeting multi-region expansion

  • Multi-region export roadmaps
  • Buyer delegations and official visitor programmes
  • Distributor network matching
  • Executive protocol & official contact coordination
  • 365-day ongoing market follow-up
Schedule Scoping Call

DECISION TOOLS

Back Your Strategy with Interactive Data

INTERACTIVE MATRIX

International Travel & Visa Matrix

CountryVisa TypeLead TimeDifficultyNote
GermanySchengen C8 weeksHighPriority quota available for trade fair participants
UAE (Dubai)e-Visa1 weeksLowElectronic visa is issued within a few business days
Singaporee-Visa2 weeksLowAn invitation letter accelerates the process
United StatesB116 weeksVery HighThe appointment calendar requires early planning
ItalySchengen C7 weeksHighThe fair contract is the backbone of the file
JapanBusiness3 weeksMediumInvitation and guarantee letters are requested
Saudi Arabiae-Visa1 weeksLowBusiness visas progress quickly in the electronic system
United KingdomStandard Visitor6 weeksHighBook the biometrics appointment early

DYNAMIC SIMULATOR

ROI & Incentive Simulator

Enter your participation budget and target meeting count to see the net cost after the state incentive and the investment per meeting in real time.

$50,000
%70
40

$35,000

Incentive Amount

$15,000

Net Cost

$375

Cost per Meeting

6+

Projected Deals

These tools produce budget and calendar projections. Application, payout and operational processes are delivered by our regulatory-expert advisory line and accredited solution partners.

FREQUENT QUESTIONS

Everything You Need to Know About the Process

How are advisory and participation fees structured?+

Pricing is transparently calculated based on destination, booth square-meters, and requested services. A line-by-line budget is agreed before contracting with zero hidden extras.

Can we engage solely for state incentive advisory?+

Yes. Our regulatory-expert advisory line and solution partners handle this heading. Dossiers progress more reliably when planned together with the participation decisions, so we recommend aligning it with the fair calendar.

What is the policy on 3D booth design revisions?+

The revision scope is defined in our architecture partner's contract: flexible during concept, with two standard rounds at 3D approval and production. We bind the approval calendar to the fair date and follow the process.

Who is on the show floor during the fair?+

Whatever the scope, agenda flow, the meeting calendar and daily lead reporting are our on-site responsibility. Build and technical matters run with the relevant partner's site team.

Can you manage events outside your primary portfolio?+

Yes. Our mandated portfolio comes first; if your target market requires a different event, accreditation and space allocation run with that organizer on your behalf.